A NUANS (Newly Updated Automated Name Search) is a 6 page computer report required for New NAMED Ontario, Nova Scotia, New Brunswick, Prince Edward Island and Canada Corporations. A NUANS is also required when companies are changing their name, amalgamating with another company (to continue under a new name), or incorporated in another province & wishing to operate in another Province. A NUANS is not required for numbered companies.
Ordering a Name Search
Step 1--Provide up to 3 Names in order of Preference. Let us know if you'll be operating as a Provincial or Federal Corporation and and what the general business of the corporation will be.
Step 2--When requested, we'll conduct the "Preliminary Search" on your Name Choices to determine if there are any obvious conflicts or similar names already in existence. This preliminary search will be emailed to you with our observations for your review and instructions
Step 3--After you've reviewed the Preliminary, let us know if you'd like to proceed with a full NUANS. The report is usually ready within 2 hours, which we'll take a look at, indicate any other entities of concern that may appear and then email it to you. The NUANS is valid for 90 days.
Preliminary Searches--Preliminary Searches are manual searches of the NUANS database, which can sometimes be up to two weeks behind. Even if a Preliminary search shows no potential conflicts, this is not a guarantee that the name will be available. Only the full NUANS, with its comprehensive and recently updated database, will give the best indication of a names availability.
What's in a Name?--There are over three million names on the NUANS database. Finding a name that is distinctive and not in conflict with an existing name is increasingly more difficult. A Corporate name should consist of three elements; the "distinctive" element which should set the corporate name apart from others; the "descriptive" element which describes the type of business and; the "legal" element (Limited, LTD., Corporation, Corp., Incorporation, Inc.) which identifies the company as a corporation. For more information on your proposed name, see: Choosing a Business Name.
Joint Stocks Approval--When you order a name for incorporation in Nova Scotia, you must get the name pre-approved with Joint Stocks. We can do this for you, or we can send the NUANS to you within 2 hours of it's request, and you can submit it
And, finally, the fine print...
If the applicant chooses to proceed with using the proposed name indicated on the NUANS report, it is the applicant(s) FULL RESPONSIBILITY to ensure that it satisfies the applicable legal requirements or government regulations. McHines Corporate Services Inc. ("McHines") assumes no responsibility and is not liable for any loss or damages due to confusion with existing corporate names, business names or trademarks contained, but not limited to, those listed on the NUANS report.
The NUANS database does not include all names across Canada. Since December 31st of 1993 the Province of Quebec has not submitted corporate and business names to NUANS. Business names registered in Newfoundland and the Northwest Territories are also not shown on the report. The decision to use the proposed name on the report is solely the applicants. Comments or discussions are not and should not be considered legal advice; comments and/or observsations made by McHines are only to provide assistance in the name selection process and not the basis for the applicants name decision.
Federal NUANS Name Searches
All proposed Federal corporate names require approval by Corporations Canada. A proposed Federal name report may be rejected if it does not meet the requirements of the CBCA name regulations. Based on the information stated above, additional searches may be required to better determine the availability of a name in Canada. A NUANS report submitted to Corporations Canada for pre-clearance can take 3 to 5 bus. days minimum.